View All Posts

May 30

News Release: New Meeting Procedures and Public Comment Policy

Posted on May 30, 2018 at 9:08 AM by Vivienne Uccello

(Manhattan, KS, May 16, 2018) -The City Commission passed Resolution Policy No. 050118-B regarding public comment/meeting procedures on May 1, 2018.  The purpose of this policy is to ensure that the City Commission can effectively conduct and/or consider City business at its meetings. The City Commission herein establishes meeting procedures for orderly and efficient meetings. In addition, the City Commission herein establishes reasonable and content-neutral public comment regulations to preserve the governing body’s legitimate interest in conducting efficient, orderly and effective meetings.

Highlights of the Policy:

  • Speaker may sign up in person with the City Clerk prior to the start of the meeting. A sign-up sheet is available at the meeting or online prior to the meeting. Speaker must state name and address and if applicable organization represented.
  • Speakers will be heard in the order their requests are received.
  • Public shall only speak on the item one time per meeting.
  • Speaker is limited to 5 minutes of times and may not combine time with someone else.
  • Only one speaker at the podium at a time.
  • Speaker may not read a written document supplied by another person, but can submit written documents to the City Clerk prior to the meeting for distribution. However, a person representing a group or organization can read a statement that represents their position. That speaker is still limited to 5 minutes.
  • If a speaker has an PowerPoint or electronic presentation, it must be turned in to the City Clerk by 5 p.m. the Monday before the meeting in order to use the projectors in the Commission Room. Those can be emailed or delivered to City Clerk Gary Fees at
  • Speaker's comments should be directed to the City Commission as a whole and not to individual members.
  • No personal, slanderous, profane, obscene, or threatening remarks are permitted.
  • Speaker's comments should relate to City business, to the public hearing, or to the agenda item of business.
  • Speaker may not debate with audience members during comments.
  • Once public comment is closed, no further public comment will be permitted on that item.
  • The City Commission doesn't have to respond to public comment. They may ask questions of the speaker, decide to address the issue at a future meeting or refer the matter to City Administration.
  • Any member of the public who is not in compliance with the policies will be warned. If non-compliance continues, speaking privileges will be revoked.

Governing Body Meeting Procedures

Sign Up for Public Comment